The term CC (Carbon Copy) is widely used in email communications. It refers to an option available in most email clients that allows the sender to send a copy of the email to additional recipients other than the primary recipient(s) listed in the ‘To’ field.
Definition and Origin
Etymology
The term “carbon copy” originates from the practice of making duplicate copies of paper documents using carbon paper. Carbon paper was placed between the original document and a blank sheet, and pressure applied by writing or typing would create a copy on the blank sheet.
Digital Transition
In digital communication, Cc serves a similar function: it sends a “carbon copy” of the email to one or more additional recipients. These recipients can view the email and any replies, although they are not the primary targets of the message. Cc is commonly used to inform others about the content of an email without requiring any action from them.
Usage in Digital Communication
Proper Usage
- Informational Purposes: Use the Cc field to keep individuals informed. This is particularly useful in professional settings where transparency and record-keeping are important.
- Secondary Recipients: The recipients in the Cc field are not expected to take action as opposed to those in the ‘To’ field.
- Documentation: Cc can be used to maintain a record of who was included in a particular thread or discussion for future reference.
Examples
-
Workplace Communication:
- To:
primary.boss@company.com - Cc:
team.members@company.com - Subject: Project Update
- Body: “Dear Boss, I am writing to update you on the status of Project X. The team has completed phase 1 …”
- To:
-
Client Communication:
- To:
client@business.com - Cc:
account.manager@business.com - Subject: New Invoice
- Body: “Dear Client, Please find attached the latest invoice for your recent purchase…”
- To:
Historical Context
Paper-Based Carbon Copies
The use of carbon paper for making copies dates back to the 19th century and was a standard practice in business offices and legal settings.
Evolution to Email
With the advent of email, the term transitioned to the digital realm, retaining its meaning but simplifying the process of sharing information with multiple recipients.
Comparisons
Cc vs. Bcc (Blind Carbon Copy)
- Visibility: Recipients listed in the Cc field are visible to all other recipients, whereas those in the Bcc field are hidden from all other recipients.
- Usage: Cc is used for transparency and information sharing, Bcc for privacy and confidentiality.
Related Terms
- Bcc (Blind Carbon Copy): Sends a copy to additional recipients without revealing their identities to other recipients.
- To: Indicates the primary recipient(s) of the email.
Frequently Asked Questions
When should I use Cc instead of ‘To’?
Use Cc for recipients who need to be informed but are not expected to take action. Use ‘To’ for primary recipients who are the main audience of your message.
Can recipients in the Cc field see each other’s email addresses?
Yes, all recipients in the Cc field can see each other’s email addresses.
Is it possible to reply only to the sender and not the Cc recipients?
Yes, using the ‘Reply’ option sends your response only to the sender. Using ‘Reply All’ sends your response to all recipients, including those in the Cc field.
Final Summary
The Cc (Carbon Copy) function in email communication is an essential tool for information sharing and transparency. It allows the sender to include secondary recipients in the email thread, ensuring they are informed without being the primary audience intended to act on the message. Understanding the appropriate use of Cc and its distinctions from Bcc and ‘To’ field practices facilitates efficient and respectful digital communication.
References
- “The Internet and Email: A Guide for Business Users” by Paul Shaw
- “Email Etiquette Made Easy” from TechNet Magazine
- “Business Communication Essentials” by John V. Thill and Courtland L. Bovee
