W-2: Form for Reporting Wages and Salaries

August 31, 2024 3 min read Finance Accounting W-2 Taxes IRS Wage Reporting Salaries

Form W-2, formally known as the Wage and Tax Statement, is a detailed form used by employees to report wages and salaries to the Internal Revenue Service (IRS). Unlike independent contractors, who use 1099 forms, employees receive W-2 forms from their employers.

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Form W-2, formally known as the Wage and Tax Statement, is an essential document used by employees to report their annual wages and the amount of taxes withheld from their paycheck to the Internal Revenue Service (IRS) in the United States. It is distinct from Form 1099, which is used by independent contractors to report income. Form W-2 is provided by the employer to both the employee and the IRS.

Breakdown of Form W-2

Key Components of Form W-2

Form W-2 contains multiple boxes where various types of compensation and tax details are reported:

Box 1: Wages, tips, other compensation
Box 2: Federal income tax withheld
Box 3: Social Security wages
Box 4: Social Security tax withheld
Box 5: Medicare wages and tips
Box 6: Medicare tax withheld
Box 12: Detailed information such as retirement plan contributions

Purpose of Form W-2

The primary purpose of Form W-2 is to report an employee’s annual wages in order to calculate accurate federal, state, and local tax obligations. Employees use the information from their W-2 forms to fill out their individual income tax returns.

Special Considerations

Deadlines

Employers are required to send Form W-2 to their employees by January 31st of each year following the taxable year. The IRS and the Social Security Administration (SSA) also must receive their copies by January 31st.

Accuracy

Employees should verify the accuracy of their W-2 forms immediately upon receipt. Errors on the W-2 can lead to incorrect tax filings and potential penalties.

Historical Context

Origin

The form was introduced as part of the Income Tax Act of 1913 to track wages and taxes accurately. Over the years, modifications have been made to accommodate changes in tax laws and reporting requirements.

Comparison to Form 1099

W-2 vs. 1099

W-2: Used for employees. Taxes are withheld from paychecks by employers.
1099: Used for independent contractors. Taxes are typically not withheld; self-employed individuals must handle their tax obligations.

Form 1040: Form used by U.S. taxpayers to file their annual income tax returns.
Form W-4: Form used by employees to inform employers of the amount of tax to withhold from their paycheck.
Form 1099-MISC: A variant of Form 1099, used to report miscellaneous income such as that earned by independent contractors.

FAQs

What should I do if my W-2 form is incorrect?

Contact your employer immediately to correct any errors. Additionally, you may need to file Form W-2c, Corrected Wage and Tax Statement.

What if I don’t receive my W-2 by January 31st?

Contact your employer. If the issue persists, you can reach out to the IRS for assistance.

How does W-2 affect my tax return?

The information on your W-2 form is essential for completing your tax return accurately, reflecting both your earnings and the taxes already withheld.

References

Internal Revenue Service. “Form W-2 and Its Instructions.” IRS.gov.
Social Security Administration. “Wage Reporting: Understanding Form W-2.” SSA.gov.

Summary

Form W-2, also known as the Wage and Tax Statement, is a critical tool for employees to report their annual wages and taxes withheld to the IRS. Unlike independent contractors who use Form 1099, employees rely on Form W-2 to file their tax returns correctly. Understanding the components, deadlines, and importance of accuracy for this form is essential for compliant and accurate tax reporting.